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International College Systems and Data Entry Officer
Location: University of Greenwich International College, London
Working hours: 40 hours per week
Type of Contract: Fixed Term - 6 Months
Start Date: ASAP
Salary: £22,000 per annum
About the role
We are looking for a highly organised and detail-oriented administrator (systems and data entry) with a passion for education to join out College Student Services Team. We are currently advertising for a fixed-term full-time role with the possibility of it becoming permanent in the future.
This position will provide you with an incredible opportunity to contribute to the smooth implementation and operation of our esteemed educational institution. By joining our team, you will be contributing in making an impact on the lives of our students.
Main duties and responsibilities
- Maintain accurate and up-to-date student records using centralised student databases, ie. Bromcom
- Liaise with central IT and Network teams to keep the MIS implementation on track and monitor current system progress.
- Assist in managing student enrolment, including Pre and Post-Arrival college instructions.
- Support the College Student Services team with day-to-day operations and procedures.
- Collaborate with lecturers and other members of staff to ensure efficient communication flow.
- Prepare and distribute reports, memos, and other documents as required.
- Respond promptly and professionally to inquiries from students and staff.
- Coordinate and schedule meetings, events, and appointments.
- Assist with various administrative tasks as needed.
This job description is provided as a guide to the role. It is not intended to be an exhaustive description of duties and responsibilities and may be subject to periodic revision.
Person specification
Knowledge and Experience
- Administrative experience in educational environments and/or in a direct customer-facing role.
- Confident user of MS Office Suite and familiarity with office equipment.
- Excellent verbal and written communication skills.
- Experience of working with young people and adults from different cultural backgrounds.
- Ability to establish positive and effective relationships with members of staff and students.
- Exceptional organisational and time-management skills.
- Ability to keep accurate records – attention to detail and a good level of numeracy.
- Ability to work under pressure and maintain confidentiality.
- Ability to work successfully in a team.
- Ability to work on own initiative where necessary.
- Experience with working with international students whose first language is other than English. (Desirable)
- Knowledge of student welfare support processes. (Desirable)
- Knowledge of student attendance regulations and targets / Knowledge of UKVI student visa requirements for attendance. (Desirable)
- Knowledge of School and/or University procedures. (Desirable)
Personal qualities
- Be a person of integrity and initiative who is able to think ahead, prioritise and work accurately and flexibly.
- Strong work ethic and capacity for hard work.
- Ability to relate well to colleagues and students.
- Knowledge of and genuine interest in education related issues and how they apply to this part of the University.
- Emotional resilience in working with challenging behaviours and attitudes.
Qualifications
- Level 2 qualification or equivalent to demonstrate good literacy and numeracy skills.
- Level 3 qualification or higher in business/finance/administration or equivalent (Desirable)
- Certified ICT skills (Desirable)
- First-Aid trained (Desirable)
Other requirements
- Eligibility to work in the UK
- Enhanced DBS clearance
- Commitment to the University policies and ethos
How to apply
Applications should be made by sending a full and up to date CV with a 1-page supporting statement to Richard Brown at Richard.Brown@greenwich.ac.uk by 28th August.
For more information on Oxford International
Please visit our corporate site: https://www.oxfordinternationaleducationgroup.com/
Or, you can also visit our divisional websites: https://oidigitalinstitute.com/ & https://www.oxfordinternational.com/
Oxford International is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service, as this job involves working with children. This role meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974.
Oxford International is an equal-opportunity employer. Every applicant and employee has the same opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status.
Job Types: Full-time, Fixed term contract
Contract length: 6 months
Salary: £22,000.00 per year
Schedule:
- Monday to Friday
Work Location: In person
